hoffmann

privacy policy

1. an overview of data protection

general information

the following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. the term “personal data” comprises all data that can be used to personally identify you. for detailed information about the subject matter of data protection, please consult our data protection declaration, which we have included beneath this copy.

data recording on this website

who is the responsible party for the recording of data on this website (i.e., the “controller”)?

the data on this website is processed by the operator of the website, whose contact information is available under section “information about the responsible party (referred to as the “controller” in the gdpr)” in this privacy policy.

how do we record your data?

we collect your data as a result of your sharing of your data with us. this may, for instance be information you enter into our contact form.

other data shall be recorded by our it systems automatically or after you consent to its recording during your website visit. this data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). this information is recorded automatically when you access this website.

what are the purposes we use your data for?

a portion of the information is generated to guarantee the error free provision of the website. other data may be used to analyze your user patterns.

what rights do you have as far as your information is concerned?

you have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. you also have the right to demand that your data are rectified or eradicated. if you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. furthermore, you have the right to log a complaint with the competent supervising agency.

please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.

2. hosting

we are hosting the content of our website at the following provider:

external hosting

this website is hosted externally. personal data collected on this website are stored on the servers of the host. these may include, but are not limited to, ip addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.

the external hosting serves the purpose of fulfilling the contract with our potential and existing customers (art. 6(1)(b) gdpr) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (art. 6(1)(f) gdpr). if appropriate consent has been obtained, the processing is carried out exclusively on the basis of art. 6 (1)(a) gdpr and § 25 (1) ttdsg, insofar the consent includes the storage of cookies or the access to information in the user's end device (e.g., device fingerprinting) within the meaning of the ttdsg. this consent can be revoked at any time.

our host(s) will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

we are using the following host(s):

ad it systems gmbh
anton dollmaier
ostendstraße 132
de-90482 nürnberg

data processing

we have concluded a data processing agreement (dpa) for the use of the above-mentioned service. this is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the gdpr.

3. general information and mandatory information

data protection

the operators of this website and its pages take the protection of your personal data very seriously. hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this data protection declaration.

whenever you use this website, a variety of personal information will be collected. personal data comprises data that can be used to personally identify you. this data protection declaration explains which data we collect as well as the purposes we use this data for. it also explains how, and for which purpose the information is collected.

we herewith advise you that the transmission of data via the internet (i.e., through e-mail communications) may be prone to security gaps. it is not possible to completely protect data against third-party access.

information about the responsible party (referred to as the “controller” in the gdpr)

the data processing controller on this website is:

edition & galerie hoffmann ohg
adelheid hoffmann & camille gregor hoffmann
görbelheimer mühle 1
61169 friedberg/hessen

phone: +49 (0)6031 2443
e-mail: info@galeriehoffmann.de

the controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).

storage duration

unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. if you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

general information on the legal basis for the data processing on this website

if you have consented to data processing, we process your personal data on the basis of art. 6(1)(a) gdpr or art. 9 (2)(a) gdpr, if special categories of data are processed according to art. 9 (1) dsgvo. in the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on art. 49 (1)(a) gdpr. if you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) ttdsg. the consent can be revoked at any time. if your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of art. 6(1)(b) gdpr. furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of art. 6(1)(c) gdpr. furthermore, the data processing may be carried out on the basis of our legitimate interest according to art. 6(1)(f) gdpr. information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.

designation of a data protection officer

we have appointed a data protection officer.

camille gregor hoffmann
görbelheimer mühle 1
61169 friedberg (hessen)

phone: +49 (0)6031 2443
e-mail: camille.hoffmann@galeriehoffmann.de

information on data transfer to the usa and other non-eu countries

among other things, we use tools of companies domiciled in the united states or other from a data protection perspective non-secure non-eu countries. if these tools are active, your personal data may potentially be transferred to these non-eu countries and may be processed there. we must point out that in these countries, a data protection level that is comparable to that in the eu cannot be guaranteed. for instance, u.s. enterprises are under a mandate to release personal data to the security agencies and you as the data subject do not have any litigation options to defend yourself in court. hence, it cannot be ruled out that u.s. agencies (e.g., the secret service) may process, analyze, and permanently archive your personal data for surveillance purposes. we have no control over these processing activities.

revocation of your consent to the processing of data

a wide range of data processing transactions are possible only subject to your express consent. you can also revoke at any time any consent you have already given us. this shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

right to object to the collection of data in special cases; right to object to direct advertising (art. 21 gdpr)

in the event that data are processed on the basis of art. 6(1)(e) or (f) gdpr, you have the right to at any time object to the processing of your personal data based on grounds arising from your unique situation. this also applies to any profiling based on these provisions. to determine the legal basis, on which any processing of data is based, please consult this data protection declaration. if you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose of the processing is the claiming, exercising or defence of legal entitlements (objection pursuant to art. 21(1) gdpr).

if your personal data is being processed in order to engage in direct advertising, you have the right to object to the processing of your affected personal data for the purposes of such advertising at any time. this also applies to profiling to the extent that it is affiliated with such direct advertising. if you object, your personal data will subsequently no longer be used for direct advertising purposes (objection pursuant to art. 21(2) gdpr).

right to log a complaint with the competent supervisory agency

in the event of violations of the gdpr, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. the right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

right to data portability

you have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. if you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

information about, rectification and eradication of data

within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. you may also have a right to have your data rectified or eradicated. if you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.

right to demand processing restrictions

you have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. to do so, you may contact us at any time. the right to demand restriction of processing applies in the following cases:

  • in the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. during the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
  • if the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
  • if we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
  • if you have raised an objection pursuant to art. 21(1) gdpr, your rights and our rights will have to be weighed against each other. as long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

if you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the european union or a member state of the eu.

ssl and/or tls encryption

for security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an ssl or a tls encryption program. you can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

if the ssl or tls encryption is activated, data you transmit to us cannot be read by third parties.

encrypted payment transactions on this website

if you are under an obligation to share your payment information (e.g. account number if you give us the authority to debit your bank account) with us after you have entered into a fee-based contract with us, this information is required to process payments.

payment transactions using common modes of paying (visa/mastercard, debit to your bank account) are processed exclusively via encrypted ssl or tls connections. you can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

if the communication with us is encrypted, third parties will not be able to read the payment information you share with us.

rejection of unsolicited e-mails

we herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our site notice to send us promotional and information material that we have not expressly requested. the operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via spam messages.

4. recording of data on this website

contact form

if you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. we will not share this information without your consent.

the processing of these data is based on art. 6(1)(b) gdpr, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. in all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (art. 6(1)(f) gdpr) or on your agreement (art. 6(1)(a) gdpr) if this has been requested; the consent can be revoked at any time.

the information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). this shall be without prejudice to any mandatory legal provisions, in particular retention periods.

request by e-mail, telephone, or fax

if you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. we do not pass these data on without your consent.

these data are processed on the basis of art. 6(1)(b) gdpr if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. in all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (art. 6(1)(f) gdpr) or on the basis of your consent (art. 6(1)(a) gdpr) if it has been obtained; the consent can be revoked at any time.

the data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

registration on this website

you have the option to register on this website to be able to use additional website functions. we shall use the data you enter only for the purpose of using the respective offer or service you have registered for. the required information we request at the time of registration must be entered in full. otherwise, we shall reject the registration.

to notify you of any important changes to the scope of our portfolio or in the event of technical modifications, we shall use the e-mail address provided during the registration process.

we shall process the data entered during the registration process on the basis of your consent (art. 6(1)(a) gdpr).

the data recorded during the registration process shall be stored by us as long as you are registered on this website. subsequently, such data shall be deleted. this shall be without prejudice to mandatory statutory retention obligations.

5. newsletter

newsletter data

if you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. further data is not collected or only on a voluntary basis. for the handling of the newsletter, we use newsletter service providers, which are described below.

mailerlite

this website uses mailerlite to send newsletters. the provider is uab “mailerlite”, j. basanaviciaus 15, lt-03108 vilnius, lithuania (hereinafter referred to as mailerlite).

mailerlite is a service that, among other things, can be used to organize and analyze the sending of newsletters. the data you enter to subscribe to the newsletter is stored on mailerlite’s servers.

if you do not want mailerlite to analyze your data, you must unsubscribe from the newsletter. for this purpose, we provide a corresponding link in every newsletter message.

data analysis by mailerlite

mailerlite enables us to analyze our newsletter campaigns. for example, we can see whether a newsletter message was opened, and which links were clicked on, if any. in this way we can determine which links were clicked on particularly often.

we can also see whether certain previously defined actions were carried out after opening/clicking (conversion rate). for example, we can see whether you have made a purchase after clicking on the newsletter.

mailerlite also enables us to divide the newsletter recipients into different categories (“clustering”). the newsletter recipients can be divided according to age, gender, or place of residence, for example. in this way, the newsletters can be better adapted to the respective target groups.

detailed information on the functions of mailerlite can be found at the following link: https://www.mailerlite.com/features.

the mailerlite privacy policy can be found at: https://www.mailerlite.com/legal/privacy-policy.

legal basis

data processing is based on your consent (art. 6(1)(a) gdpr). you can revoke this consent at any time for the future.

storage period

the data you provide us with for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased to apply. we reserve the right to delete or block e-mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest in accordance with art. 6(1)(f) gdpr. this does not affect data stored by us for other purposes.

after you have been removed from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist, if such action is necessary to prevent future mailings. the data from the blacklist will only be used for this purpose and will not be merged with other data. this serves both your interest and our interest in compliance with the legal requirements when sending newsletters (legitimate interest in the sense of art. 6(1)(f) gdpr). there is no time limit on storage in the blacklist. you can object to the storage if your interests outweigh our legitimate interest.

data processing

we have concluded a data processing agreement (dpa) for the use of the above-mentioned service. this is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the gdpr.

6. plug-ins and tools

vimeo without tracking (do-not-track)

this website uses plugins of the vimeo video portal. the provider is vimeo inc., 555 west 18th street, new york, new york 10011, usa.

whenever you visit one of our pages featuring vimeo videos, a connection with the servers of vimeo is established. in conjunction with this, the vimeo server receives information about which of our sites you have visited. vimeo also receives your ip address. however, we have set up vimeo in such a way that vimeo cannot track your user activities and does not place any cookies.

we use vimeo to make our online presentation attractive for you. this is a legitimate interest on our part pursuant to art. 6(1)(f) gdpr. if a respective declaration of consent was requested (e.g. concerning the storage of cookies), processing shall occur exclusively on the basis of art. 6(1)(a) gdpr; the given consent may be revoked at any time.

data transmission to the us is based on the standard contractual clauses (scc) of the european commission and, according to vimeo, on “legitimate business interests”. details can be found here: https://vimeo.com/privacy.

for more information on the handling of user data, please consult vimeo’s data privacy policy at: https://vimeo.com/privacy

7. ecommerce and payment service providers

processing of customer and contract data

we collect, process, and use personal customer and contract data for the establishment, content arrangement and modification of our contractual relationships. data with personal references to the use of this website (usage data) will be collected, processed, and used only if this is necessary to enable the user to use our services or required for billing purposes. the legal basis for these processes is art. 6(1)(b) gdpr.

the collected customer data shall be deleted upon completion of the order or termination of the business relationship and upon expiration of any existing statutory archiving periods. this shall be without prejudice to any statutory archiving periods.

data transfer upon closing of contracts for online stores, retailers, and the shipment of merchandise

whenever you order merchandise from us, we will share your personal data with the transportation company entrusted with the delivery as well as the payment service commissioned to handle the payment transactions. only the data these respective service providers require to meet their obligations will be shared. the legal basis for this sharing is art. 6 (1)(b) gdpr, which permits the processing of data for the fulfillment of contractual or pre-contractual obligations. if you give us your respective consent pursuant to art. 6 (1)(a) gdpr, we will share your email address with the transportation company entrusted with the delivery so that this company can notify you on the shipping status for your order via email. you have the option to revoke your consent at any time.

data transfer upon closing of contracts for services and digital content

we share personal data with third parties only if this is necessary in conjunction with the handling of the contract; for instance, with the financial institution tasked with the processing of payments.

any further transfer of data shall not occur or shall only occur if you have expressly consented to the transfer. any sharing of your data with third parties in the absence of your express consent, for instance for advertising purposes, shall not occur.

the basis for the processing of data is art. 6(1)(b) gdpr, which permits the processing of data for the fulfilment of a contract or for pre-contractual actions.

credit checks

we may conduct a credit check in the event that purchases are made on account or based on other payment terms that require us to extend credit (scoring). for this purpose, we transmit the data you have entered (e.g., name, address, age, or banking information) to a credit information agency. based on this data, the probability of non-payment is determined. if the likelihood of non-payment is excessive, we may reject the respective payment term.

the credit check is performed on the basis of contractual fulfillment (art. 6(1)(b) gdpr) and to avert non-payment (justified interest pursuant to art. 6(1)(f) gdpr). if consent has been obtained, the credit check shall be performed on the basis of this consent (art. 6(1)(a) gdpr); the consent may be revoked at any time.

payment services

we integrate payment services of third-party companies on our website. when you make a purchase from us, your payment data (e.g. name, payment amount, bank account details, credit card number) are processed by the payment service provider for the purpose of payment processing. for these transactions, the respective contractual and data protection provisions of the respective providers apply. the use of the payment service providers is based on art. 6(1)(b) gdpr (contract processing) and in the interest of a smooth, convenient, and secure payment transaction (art. 6(1)(f) gdpr). insofar as your consent is requested for certain actions, art. 6(1)(a) gdpr is the legal basis for data processing; consent may be revoked at any time for the future.

we use the following payment services / payment service providers within the scope of this website:

paypal

the provider of this payment service is paypal (europe) s.à.r.l. et cie, s.c.a., 22-24 boulevard royal, l-2449 luxembourg (hereinafter “paypal”).

data transmission to the us is based on the standard contractual clauses (scc) of the european commission. details can be found here: https://www.paypal.com/de/webapps/mpp/ua/pocpsa-full.

details can be found in paypal’s privacy policy: https://www.paypal.com/de/webapps/mpp/ua/privacy-full.

supported by the federal minister for culture and media, neustart kultur and stiftung kunstfonds

Gefördert von der Beauftragten der Bundesregierung für Kultur und Medien
Gefördert durch Neustart Kultur
Gefördert von der Stiftung Kunstfonds